Whether you are a landlord who prefers to manage their own assets and requires a “One off” or perhaps periodic report to ensure you are on track with both management and legislation or a Property Company or Manager based outside of the South West who prefers either a more economical visit / inspection or a view point from a closer representative, we offer a property reporting option to suit your needs.
The report, along with identifying any areas of concern will also offer a solution or remedy to each item. It should be said that whilst we have extensive experience of Property Management and over the years have seen most defects and conditions, this report is not a Building Survey. If during the course of our inspection we identify an issue that requires further investigation by a suitably qualified professional we will of course advise you and offer you some options and contact details of our trusted associates. Typically, the report will be approximately 7-10 pages of written content with further photographic pages also attached.
The cost of the report varies according to the size of the property and the location but with prices starting from £250 plus VAT it is a very affordable option to have peace of mind that you are on track or to enhance a service you are already offering.
The more information that is provided, the more comprehensive the document so ideally any plans or leases / tenancy schedules would be available.
The format of the report will usually be structured with the following headings:
Comments in regards to the purpose of the inspections, the terms of the instruction, date of inspection and weather conditions.
Whilst you are familiar with your property and its location, there will be general remarks on its positioning and if applicable other useful information such as any proposed road amendments, in its locality or factors affecting the property or site both short term and potentially long term.
The report will identify the property and its construction.
Buildings – External
Comments in regards to various elements of the building and its condition. If the tenants lease / licence / occupational documents were available, these would also be considered and commented on as to whether the occupier was compliant and responsible or otherwise.
Buildings – Internal
Ideally internal access can be arranged and a complete inspection carried out along with photographs.
We would cover all parts of the site externally from the roads, landscaping, line marking, health and safety, trees and anything else worthy of mention.
Comments in regards to the signage and general signage on site and their placement.
Occupiers Legal Documentation
If the leases / licences / legal documents for the occupiers is available, we would comment as to their responsibilities and compare those to the items relevant to them in the report.
If Fire Risk Assessments, Legionella reports Health and Safety reports were provided comment would be made on these. If no or partial documentation was provided, then guidance would be offered in this sector.
Service Charge (if applicable)
If a copy of the current service charge budget was provided, we could review the services, the contractors and the expenditure and make comment on any areas that could save money for your occupiers or improve standards and efficiencies.
General Asset advice
Comments in regards to maximising income at the property both from an occupational perspective and from a buildings perspective.
Executive Summary and Conclusion
We would conclude each report with a brief identification of the main elements within the report and suggestions for addressing those items.